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Waredaca Classic N and T 3D Event & H.T. (Oct 2017) Omnibus Listing

Change Made 09/29/2017
Comment: Accepting Post Entries after close date October 3rd thru Monday, October 16; payment in full by credit card only  - late fee will apply. 
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USEA Event ID: 16645
Waredaca Classic N and T 3D Event & H.T. | Laytonsville, MD (AREA II)

Event Date: Oct 19-22, 2017

Open Date: Sep 05 Close Date: Oct 03
FEI Open Date: Sep 05 FEI Close Date: Oct 03

Directions:
Address: 4015 Damascus Rd., Laytonsville, MD 20882 (GPS may identify Gaithersburg instead of Laytonsville; either is correct)

From Baltimore/Frederick: I-70 to Rt. 97 South; Approx. 8 mi. to right onto Rt. 650/Damascus Rd.,corner parking field, 1 mi. on right.

From VA/Washington, DC Beltway (495): To I?270 N. Exit Shady Grove Rd. east. Continue east on Shady Grove to right on Rt. 124. At fourth light, turn right on Brink Rd. Go 5 mi. to left on Howard Chapel Rd. At stop sign, turn left on Damascus Rd. Entrance immediately on right.
OR Route 15 north of Leesburg, to Rt 340 East to I 70 East to Route 97 south, follow directions above.**suggested route from NO VA 

OR  Washington, DC Beltway (495) to I?270 N. Take ICC  Rt 200 East(toll road) to Georgia Ave/Route 97 north toward Olney; Continue approx 6 miles north of Olney to the traffic light at Route 650; turn left onto Route 650/Damascus Rd; continue 1.5 mile to entrance on right.

From PA/North:  I-70 west to Rt. 97 south, 8 miles to right onto Rt. 650 Damascus Rd., parking field 1+ mile on right. 
  

From SE Maryland:
Washington Beltway to Rt. 650 north, crossover Georgia Ave/Rt. 97, entrance 1 1/4 mi. on right OR Route 97 to Route 32 to Clarksville; follow local directions via GPS. 

Divisions

USEF/USEA Recognized Division:P
USEF Endorsed/USEA Recognized Divisions:PT,T3D,T,TN,N3D,N,BN
USEA Recognized Test:CT-P

Tentative Schedule:
HORSE TRIALS
Fri:
Cross-country course open-3 pm.
Sat: All T and BN: Dressage-8 am;  Cross-country-10:00 am. Show jumping-12:00 pm.
Sun: All N and P  Dressage-8 am;  Cross-country-10:00 am. Show jumping-12:00 pm. 

CLASSIC Novice and Training Level 3-Day Event; SPECIFIC DETAILS TO FOLLOW after CLOSING DATE.
Check In and Arrival details:  Wednesday, 10/18 after 12 and before dark or before Thursday, 10/19, 9 am 
Thursday: 9:30 Welcome briefing; ALL riders to attend, First Horse Inspection.  Full day of activities and prep sessions.
Friday: Dressage.
Saturday: Cross-country.
Sunday: Final Horse Inspection, Show Jumping; mounted awards ceremony.
Back by popular demand: ERIC SMILEY/Lead Clinician; dinners, educational seminars and demonstrations will occur throughout the event.
Starting Times:

HT: STARTING TIMES: Available October 19 BY 3 PM ON WEBSITE: www.waredaca.com.

CLASSIC THREE DAY: TENTATIVE DRESSAGE TIMES available October 16 by 3 PM on Website: www.waredaca.com

Event Officials
Horse Trials Officials:
TD:
 Pam Wiedemann, PA
Judges:  GJP:  Valerie Vizcarrondo, MD
Dressage Judges: Eileen Pritchard-Bryan, MD; Marjorie Davis, MD; Karyn Rainey, MD
SJ Judge: Kathy White, VA
CD:  XC: P and T: David O'Connor, VA: Robert Butts, MD  SJ: Kathy White VA

Classic 3 Day Officials:
TD:
  Melissa Warden, SC
Judges: Ground Jury President: Sue Smithson, NC  Ground Jury Member:  Debbie Rodriguez, VA
CD:  XC: N/Robert Butts and Steph Kohr, MD;  T/David O'Connor, VA  SJ: Kathy White VA
Entry Information

Send Entries to:
Cindy Wood
6656 Basket Switch Rd
Newark MD 21841
Phone: 410 726 8926


Cindy: E mail: [email protected]
Farm website:  http://www.waredaca.com

Event Entries and X Entry: Entries accepted by check or credit card payment until Closing Date. Entries are still required to be mailed with signatures to the Show Secretary.
 
If Post Entries accepted after Closing Date, payments will only be accepted via credit card for all divisions starting on October 11th.  


Draw checks to Waredaca, Inc

Organizer:
Org: Gretchen & Robert Butts, 4015 Damascus Rd., Laytonsville, MD 20882, (301) 570-4191 days; (301) 774-7123 eve.
T3D/N3D Organizing Committee: Gretchen Butts, Pat Mansfield, Beth Sokohl, Cindy Wood, Chris Donovan, Michele Swartz

Fees:
 Event Fees Directory - see individual section for details. Draw checks to Waredaca, Inc.
Fee determined by date of COMPLETED (ALL PAPERWORK AND FEES) ENTRY

Horse Trial Entry:

COMPLETED Entries postmarked September 5-September 19:  P: $212.00; PT: $207.00; T: $197.00; TN: $197.00; N: $192.00; BN: $187.00; plus USEA starter fee. CT: $60.00.
COMPLETED Entries postmarked September 20-October 3: P: $262.00; PT: $257.00; T: $247.00; TN: $247.00; N: $242.00; 
BN: $237.00; plus USEA starter fee.

IF ACCEPTED, PAID IN FULL POST Entries postmarked October 4-17: (SEE WEBSITE FOR DETAILS): P: $287.00; PT: $282.00; T: $272.00; TN: $272.00; N: $267.00; BN: $262.00; plus USEA starter fee. CT: $65.00.
 
TESTS:
FEI 1 Star Jumping Test only: $30.00.
FEI 1 Star Dressage Test B only: scheduled in Fix a Test mode with discussion afterward: $40.00.
FEI 1 CT: $60.00.


Stabling: $50.00 per night per horse.
Muck Fee: $50.00 (separate check) PER STALL.
STABLING ASSIGNMENTS AND DIRECTIONS POSTED ON WEBSITE October 18.

Classic 3D:
PAID IN FULL Entries postmarked September 5-September 19
T3D:  $375.00; N3D: $345.00  plus (optional ) stabling fee--see below:
PAID IN FULL Entries postmarked  September 20- October 3
T3D:  $395.00; N3D: $365.00  plus (optional ) stabling fee--see below: 
  
IF ACCEPTED, PAID IN FULL POST Entries postmarked October 4-October 15
T3D:  $399.00; N3D: $385.00

Stabling fee for 3Day (additional to entry fee and optional): $225.00 for the duration of competition Wednesday through Sunday; this includes one horse stall and a shared tack stall. No bedding provided but shavings can be pre-ordered ($9/bag  E: [email protected]).
$50.00 separate check/refundable muck fee required with entry. Stabling fee subject to change due to surcharge fuel costs but not to exceed an additional $15.

NO stabling refund after OCTOBER 1 for 3 Day competitors. Limited Day Stabling for those who live close by and do not wish to stable for the duration: $50 per day/per horse.   
Entry fee includes ALL educational sessions presented by Eric Smiley and an all star cast of local professionals, 2 dinners, beverage and cheese Purina reception and lots more!!!

HT and 3 Day Refunds: Before C.D.-Entry/Stabling less $25 non-refundable office fee. After C.D.-No refunds entry or stabling.
USEA Starter and D&M Fees Refund Policy: The USEA Starter and D&M fees ($21), are not subjected to office fees, and shall be returned within 30 days of the competition to any rider who does not start the dressage test. Competition cancellation- No refund. 

 
Entries:

HT, T3D and N3D: Use regular HT Entry Form.  Fees stated above. 
Stabling fee for 3Day (additional to entry fee and optional) outlined above.
HT and 3 Day Refunds
: Before C.D.-Entry/Stabling less $25 non-refundable office fee. After C.D.-No refunds entry or stabling.
USEA Starter and D&M Fees Refund Policy: The USEA Starter and D&M fees ($21), are not subjected to office fees, and shall be returned within 30 days of the competition to any rider who does not start the dressage test.Competition cancellation- No refund. 
   
Entries will be SCHEDULED when all the paperwork and fees are received-a COMPLETED ENTRY

  • Paper number pineys will be in effect for cross country.   
  • ANY change to entry must be in writing--email PREFERRED;   Absolutely NO telephone withdrawals, changes or stabling request  will  be accepted.  
  • Riders are responsible for including a printed, legible and current email address on entry-all correspondence from secretary will be via email.
  • SCRATCHES/CHANGES: With any simple change to then entry--change of horse or rider (not both) and/or division allowed--no change fee. ANY change to entry must be in writing --  Email event secretary Cindy:  [email protected]
  • ANY change to entry after 9 pm Saturday 10/15 and the event conclusion: $75.
                    
  • POST ENTRIES: If space allows and post entries accepted, see fee schedule above. All other refunds/scratch/change fees still apply.  Any electronic entry must be completed by CD or will be considered LATE with the late fees applying and will not be scheduled until all paperwork and fees collected.                                               

Horse Trials: Area II Adult Riders, please indicate on the entry form.  Separate ribbons will be awarded.   

Competitor Information
Awards:
HT:  Prizes & 8 ribbons per division. Cash certificate 1st--3rd. Special prizes detailed in program. N and T3D AWARDS DETAILED IN 3D PACKETS; MANY SPONSORED PRIZES!
Stabling/Veterinarian:
All stabling assignments WILL BE EMAILED AND POSTED ON WEBSITE!!

Weekend Horse Trial riders: NOT EVERYONE WILL BE STABLED ON GROUNDS SO PLEASE BE ATTENTIVE TO THE POSTED LIST ONCE COMPLETED! Shavings can be pre-ordered via [email protected] $50 muck fee (separate check) required for ALL stabling. Stall assignments & directions will be POSTED ON WEBSITE by October 18 for weekend riders. 
 
HT: $50/stall/night--25 perm. stalls on grounds.  No initial bedding. 
Classic Three Day:  See details above for shavings, muck fee, etc.
On Call Vet: Damascus Equine Associates, (301) 253?3992. Competition Vet: Drs. Stephanie and Chad Davis, DVM.
 
Accommodations:
Accommodations:

Two Choices we suggest, with special rates for Waredaca: 
First is the Residence Inn.  It's more expensive ($99/night) than the Comfort Inn ($84) but is a nicer property and offers more of an apartment feel than hotel room.  The Comfort Inn is more the standard hotel room type experience but quite satisfactory.  They both allow pets and have good parking for large trucks and trailers. The Residence Inn is slightly farther away but has more entertainment and restaurant selections nearby.  Ask for special horse trial rates for Waredaca available for advanced reservations : 
Comfort Inn Shady Grove, 16216 Frederick Road, Gaithersburg, MD  20877, (301) 330-0023 or toll free (888) 605-9100 for reservations. 
Residence Inn Gaithersburg Washingtonian Center  www.marriott.com  9721 Washingtonian Blvd, Gaithersburg Md 20878  (301) 590-3003. Camping: Not available.

 

Dressage:
Test & arena sizes: P/PT-2014 USEF Preliminary Test A-Sm. T/TN-2014 USEF Training Test B-Sm. N-2014 USEF Novice Test B-Sm. BN-2014 USEF Beginner Novice Test B-Sm.  CT: 2015 FEI One-star Test B-Std.

T3D:
2014 USEF Training Three-day Test-Std; N3D: 2012 USEA Novice Three Day Event Test-Std.  

Arenas:  All weather footing
Cross-Country:
HT:  P-2800 m @ 520 mpm. PT/T-2400 m @ 450 mpm. TN/N-2000 m @ 375mpm. BN-1800 m @ 325mpm. All courses: Average, for horses with some experience at these levels.

CLASSIC NOVICE and TRAINING LEVEL 3-DAY: Participants should expect a championship level course to include water, banks, ditches and suitable combinations.  Specific details for A, B, C, and D on website.

Cross-country course closed Sept. 15.
Other Information:
Cross-country course closed Sept. 15.
Levels may be divided/combined as entries warrant; state preferences under the Eligible Section and birth date on entry.
Food available on grounds. Dogs must be leashed.
Weather and footing permitted--motorbikes allowed anywhere on the cross-country course Friday after 3 PM, Saturday and Sunday morning until XC phase begins.
Many extra activities planned for 3-day participants; more details available, including qualifications on USEA Area II website.

Cross-country schooling day, Tuesday October 24 weather/footing permitting.


 UNRECOGNIZED EVENT AND DR/CT SUNDAY October 29 PRIZE LIST ON WEBSITE.

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